Employmint – Privacy Notice
Last updated: October 2026
1. Who we are
Employmint is a recruitment agency based in Dungannon, Northern Ireland, specialising in permanent recruitment. We are committed to
protecting your personal information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection
Act 2018.
Judith Baird, trading as Employmint, is the data controller responsible for the personal information we process.
Contact details
Email: judith@employmint.co.uk
Telephone: 07809 238786
Location: Dungannon, Co. Tyrone, Northern Ireland
2. What information we collect
We may collect the following information:
Candidates
• Name, address and contact details.
• CV, employment history, qualifications, skills and experience.
• Job preferences, salary expectations, availability and notice period.
• Information from conversations, meetings, interviews and correspondence.
• Recruitment records, references, interview feedback and application outcomes.
• Relevant identification or verification information, where necessary.
Employer clients
• Names, job titles and business contact details.
• Vacancy requirements, recruitment correspondence and placement records.
• Information required for invoicing and managing recruitment assignments.
We obtain information directly from individuals, through registration forms, applications and correspondence, and from sources including
LinkedIn, Indeed, job boards, referrals and previous employers or referees.
We do not routinely request sensitive personal information. Where it is necessary to process such information, we will explain the purpose
and applicable legal basis and condition.
Providing information is generally voluntary, but without relevant details we may be unable to assist with a particular vacancy.
3. How and why we use your information
We use personal information to:
• Provide permanent recruitment services and identify suitable employment opportunities.
• Assess candidates, discuss vacancies and arrange interviews.
• Introduce suitable candidates to prospective employers.
• Obtain references or verify relevant qualifications and experience, where appropriate.
• Communicate with employer clients and manage recruitment assignments.
• Maintain recruitment records and contact candidates about future opportunities.
• Manage invoices, payments and business administration.
• Respond to enquiries and meet legal and regulatory obligations.
Our approach to candidate confidentiality
We take time to understand candidates’ experience, career interests and employment preferences.
We do not submit a candidate’s CV or identifying details to a prospective employer for consideration without first discussing the
opportunity and obtaining the candidate’s permission.
Candidates can ask us at any time to stop contacting them about employment opportunities.
Our lawful bases for processing
We process personal information in accordance with UK GDPR, relying on the following lawful bases:
• Legitimate interests: To provide permanent recruitment services, identify and assess suitable candidates, match candidates with
employment opportunities, communicate about current and future vacancies, arrange interviews, maintain recruitment records and
manage relationships with employer clients. Our legitimate interests are helping candidates find employment, supporting employers
with their recruitment needs and operating our recruitment business effectively, while respecting individuals’ rights and privacy.
• Legal obligation: To comply with applicable employment agency regulations, accounting, taxation and other legal requirements,
including maintaining records where required by law.
• Consent: Where we specifically request consent for a particular purpose, we will explain how the information will be used. Consent
can be withdrawn at any time.
4. Who we share information with
We may share personal information with:
• Prospective employers: Where a candidate has agreed to be considered for a vacancy.
• Firefish Software: Our recruitment management system provider.
• Google Workspace: Our business email and communication provider.
• Professional advisers or relevant authorities: Where necessary or legally required.
We only share information where there is an appropriate business or legal reason and take steps to protect its confidentiality.
5. How we store and retain information
We use Firefish recruitment software to manage candidate and client records and take appropriate measures to protect personal information
against unauthorised access, loss or misuse.
We normally retain candidate personal information for up to 24 months from our last meaningful recruitment contact or activity,
unless a longer period is necessary to meet legal obligations or legitimate business requirements.
Client, financial and placement records may be retained for longer where required. We periodically review the information we hold and
securely delete or anonymise records when they are no longer needed.
Our service providers may process information outside the UK. Where international transfers take place, we use applicable legal transfer
arrangements. Information about the relevant safeguards is available on request.
6. Your data protection rights
Under UK GDPR, you may have the right to:
• Access the personal information we hold about you.
• Request correction or deletion of your information.
• Request restriction of processing.
• Object to processing based on legitimate interests.
• Request data portability, where applicable.
• Withdraw consent where consent is relied upon.
These rights are subject to applicable legal conditions and exemptions.
Your right to object
You may object to processing based on legitimate interests in certain circumstances. You also have the right to object to direct marketing
at any time, in which case we will stop using your information for that purpose.
You may ask to be removed from active recruitment consideration or request that we stop contacting you about vacancies.
To exercise your rights, contact judith@employmint.co.uk.
7. Concerns and complaints
If you have concerns about how we handle your information, please contact us at judith@employmint.co.uk or telephone 07809 238786.
We will acknowledge data protection complaints within 30 days, investigate appropriately, keep you informed and provide an outcome
without undue delay.
You also have the right to complain to the Information Commissioner’s Office (ICO).
Website: https://ico.org.uk
Telephone: 0303 123 1113
8. Changes to this notice
We may update this Privacy Notice to reflect changes in our recruitment services, practices or legal requirements. The latest version will
be published on our website.